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Advanced notarial technologies: your documents would be certified and get to a thousand miles away city in only a few minutes

09th November 2016  
Mass media and private persons continue to show special interest in the opportunity of electronic “handing” of documents – a new service provided by notaries. Quite a number of people had already a chance to evaluate it. The procedure allows not only to significantly save your time and funds, but also ensures that the documents will be duly kept and you can carry out a trip or strike an important deal strictly in time.

It often happens that you urgently need some document to get to you from a distant city or a town located thousands of kilometers away. It will be quite important for some people a short while later — when hordes of holidaymakers head to getaways in other countries for their Christmas vacation, they may need consents of the child who is about to leave with one of the parents or a teacher, a coach or a children’s camp representative. As for those engaged in business — they permanently need fast and reliable dispatch of documents which does not depend on the season. Powers of attorney, spouse’s consents for transaction or parents’ consents for departure, documents from business partners residing in other cities — all of these important papers used to be sent in different manners: by mail, through a train conductor or a courier. All of these have their disadvantages — they are long, expensive, and unsafe. For instance, to make the consent for a child leaving abroad, their parents would send a birth certificate original. But what happens if a document is lost along the way? 

Here is an example from a notarial practice. A long-awaited apartment deal frustrated because a spouse’s consent sent through a courier from another town delayed along the way for several days, but when it eventually arrived it looked like a tattered piece of paper! The other party of the transaction refused to wait for the next dispatch, so the apartment didn’t change hands, with a whole “chain” of transactions destroyed by this failure. 

Today, it’s a Notary who can provide assistance in a situation when a document that is thousands of kilometers away must get into the hands of the recipient just in a few hours. Notary would transform the document into the electronic form and certify the equivalence between the electronic and paper versions. The certification of the equivalency of the e-document to a paper one means a confirmation of the identity of the e-document issued by a Notary to the content of the paper document which has been submitted to the Notary. It’s a Notary who makes an e-document for the certification of its paper equivalent — they process an image of the e-document on paper and sign it with a notary’s qualified electronic signature. This kind of document has the same legal effect as a paper document, the equivalence to which has been certified by a Notary.

The e-document is to be sent to the customer waiting for it. 

You can choose the notary office, nearest to you, and make arrangements with the receiver about the Notary which would grant them the document. The notary you choose would transform the e-document into the paper form, certify it and hand it to you. 

The certification of the equivalency between a paper and e-document means a confirmation of the identity of the e-document produced to a Notary, to the content of the paper document issued by a Notary. A paper document made by a notary has the same legal effect as an e-document, the equivalence to which has been certified by a Notary. An e-document produced to the Notary must be signed with a qualified electronic signature. 

"Thanks to such a progress in notarial activities, business gets new opportunities, there are also convenient solutions for many routine problems our citizens are facing every day — all that became possible thanks to the development of notarial electronic technologies, Konstantin Korsik, the President of the Federal Chamber of Notaries, said. 

Time saving is just tremendous. Those who already took advantage of the new service admit that they really spent more time on coming to the Notary office than on the procedure itself. And if compared with the cost of courier, the new Notary service would save you plenty of money. The Fundamentals of the Russian Federation legislation on Notaries establish the following fees to be paid to Notaries: 

— Certification of the identity of a paper document to an e-document would cost you 50 rubles for each page of the paper document;

— Certification of the equivalence of an e-document to a paper document is priced at 50 rubles for each page of the paper document. Additional fees for legal and technical work are also charged, their values depending on the region of the Russian Federation.